Finance Project Coordinator

Job Title: Finance Project Coordinator

Location: Hybrid (Culver City)

Department: Finance

Reports to: Director of Finance

About the job

• LA based preferred, able to work a hybrid schedule with office hours in Culver City, CA.

• Applications must include a portfolio link, including password if applicable, for consideration

Infinity Marketing Team

A fully integrated and award winning marketing, event, and promotion agency, Infinity Marketing Team (IMT) creates and executes campaigns designed specifically for each of our clients’ brand objectives. With unparalleled expertise in event executions, exhibit environments, mobile marketing tours, digital marketing, event furnishings, and brand marketing strategies, IMT offers numerous means for our clients to achieve premium outcomes. We Create. We Implement. We Show Results!

From spectacular filmed and streamed event productions to jaw-dropping international conferences and tradeshow displays to globally recognized mobile marketing tours and influencer crossovers, IMT uses an infinite realm of methods to assist companies in strengthening their brands and enhancing their voices in the marketplace. In over 10,000 event marketing campaigns, IMT maintains our guiding belief - there are no boundaries and there are no limits.

About the Role

The Finance Project Coordinator is responsible for financial management of experiential marketing projects including oversight of revenue recognition, financial reporting, forecasting, and process compliance. The Project Finance Coordinator will function as the Business liaison on larger or more complex projects or clients including contract and pricing negotiations (with oversight).

Key Responsibilities:

Client Servicing

• Coordinate data collection for client audits

• Communicate with internal project teams regarding budgets, billing, and accounts receivable issues

• Maintain catalog of required client reporting and ensure timely completion

Financial Management and Planning

• Support project teams in building and entering client budgets, responding to RFP’s and developing budgets (with oversight)

• Ensure that projects are managed in accordance with contracts; create summary sheets for account and project teams

• Ensure written client agreements are obtained (via contract, letter of agreement, signed SOW, etc.) for all work and are appropriately archived and classified. Liaise with Contract Specialists and Legal.

• Assist project teams with monthly project budget to actual tracking and other required client reporting

• Review and approve scopes and staffing plans; escalate issues to finance lead as appropriate.

• Review monthly fee and expense details. Analyze accuracy and explain significant variances to budget or forecast

• Prepare management reports and identify and communicate areas of concern and suggested improvements to project staff and management (e.g., client profitability, utilization, over/under service, missing time, revenue risk and staffing plans)

• Facilitate monthly billing liaison between project team and finance/accounting department and review billing reports

• Review time and expense write-offs and unbilled WIP

• Work with project team to minimize risk exposure surrounding accounts receivables and credit requirements of clients

• Accountable for timely and valuable AR collection status commentary and liaison with Accounts Receivable

• Supervise project set up process for project team and perform finance liaison role for larger or more complex projects.

• Drive profitability by working with accounts, production, and management

• Review staffing utilization, realization, and capacity and proactively communicate meaningful observations with leaders

• Ensure compliance with company financial policies (e.g., revenue recognition, project requisitions, time entry, travel and expense, credit, billing, accounts payable, new business)

• Ad hoc requests and projects

Qualifications

• The ideal candidate will have a Bachelor’s Degree in Finance or Accounting with two years of Finance or Accounting experience preferred.

• Advanced Microsoft Office skills.

Preferred Knowledge And Skills

• The ideal candidate will have excellent written, oral, and interpersonal communication skills, be client service oriented and foster positive working relationships.

• Is well organized with strong time management skills and attention to detail, follows through on multiple projects and juggle conflicting priorities in a fast-paced environment.

• The candidate will also possess strong financial analysis and management skills, good business acumen, ability to articulate financial concerns in layman’s terms, and be a self-starter and initiative taker.

• Advanced knowledge of financial systems.

What We Offer

• Competitive salary and benefits

• Paid holidays, PTO, and recovery days

• Opportunities for career growth and creative collaboration

• A culture that values inclusivity, hustle, fun, and innovation